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Administrative Assistant|Bookkeeping/Purchasing Clerk|Logistics and Scheduling Manager

Administrative Assistant

Location: Mississauga, Ontario
Job # 126249
Date Posted: 9/2/09
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Job Title:                                    Administrative Assistant
Position:                                    Permanent
Location:                                   Mississauga office
Relevant Years Experience:       2+
Educational Requirements:       Administrative Studies degree / diploma an asset
Date Posted:                              September 1, 2009
Date Closed:                              September 30, 2009
Email your resume:                   careers@ppic.com
 
A world leader in large diameter water and wastewater pipeline condition assessment, the Pressure Pipe Inspection Company (PPIC) offers forward looking solutions to help customers address aging infrastructure challenges in a reliable and cost effective manner. Our innovative services pinpoint damaged sections of a pipeline to help optimize infrastructure investments, locate leaks, reduce risk and ensure environmental compliance.
 
Opportunity Description:
 
The Administrative Assistant will work closely with the Executive Assistant, US Administrative Assistant, Operations Managers and Director of Project Management to help with day to day administrative functions and office related tasks.
 
Responsibilities Include: 
 
  • Manage front reception phones including seven roll over lines and assist visitors to building including Executive level visitors, couriers and delivery
  • Coordination of air and vehicular travel for US and Canadian staff in conjunction with Executive Assistant
  • Manage on-line Federal Express shipments - incoming and outgoing; domestic, transborder, international
  • Coordinate new hire documentation including drug tests, drivers licence abstracts and background checks
  • Manage coordination and ordering of all office supplies for Canadian office
  • Responsible for maintenance and distribution of internal office documentation including office phone extension lists and communication
  • Assist with On Demand conference calls and web based tools such as GoToMeeting
  • Assist with photocopying, binding and distribution of reports
  • Assist with meeting set up and preparations
  • Work with marketing on managing the internal resource library including print media and advertisement material
  
Qualifications:
 
  • Post secondary degree/diploma in administrative studies or equivalent experience
  • Previous experience working with travel and SABRE would be an asset
  • Experience dealing with middle to senior level management
  • Proven computer skills including Microsoft Word, Outlook, Excel, PowerPoint
  • 1-2 years experience in an office setting environment
  • Detail oriented and proactive with a high level of attention to detail
  • Strong oral and written communication skills
  • Ability to multi-task in a fast paced environment
 
PPIC is an equal opportunity employer, offering a professional, friendly and safe work environment. We appreciate all applicants for their interest; however, only those selected for an interview will be contacted.
 
All interested applicants please submit their resume quoting “Administrative Assistant” in the subject line to: careers@ppic.com
Screening Questions
  • How many years relevant experience do you have
    • Less than a year
    • 1-3 years
    • 3-5 years
    • More than 5 years
  • When was the last time you created an Excel Spreadsheet
    • Within the last month
    • 6-12 months ago
    • 1-2 years ago
    • Over 2 years ago
  • How would you rate your ability to work with a variety of demanding deadlines from several departments
    • Poor
    • Fair
    • Good
    • Excellent
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